Source Hotels Smarter, Not Harder
Draw sourcing areas on a map, discover nearby hotels, send RFPs, and compare bids — all from one platform built for event planners.
Features
Everything you need to source hotels
From discovery to decision — a complete toolkit that replaces spreadsheets, emails, and guesswork.
Interactive Sourcing Maps
Draw custom areas on a map to define your hotel search zone. Our tools auto-detect nearby properties within your boundaries.
Hotel Discovery
Instantly find hotels that match your event needs — location, capacity, amenities, and budget all in one search.
Streamlined RFP Management
Create, send, and track RFPs to multiple hotels simultaneously. Compare responses side by side for faster decisions.
Real-Time Analytics
Track RFP response rates, compare bids, and monitor negotiation progress with live dashboards and reports.
Team Collaboration
Invite team members, assign roles, and work together on sourcing events with shared workspaces and audit trails.
Automated Workflows
Set up auto-reminders, bid deadlines, and status notifications so nothing falls through the cracks.
How It Works
Four steps to smarter sourcing
Go from event brief to signed hotel contract in a fraction of the time.
Define Your Area
Use our interactive map to draw a sourcing area around your event venue. Set radius, polygon, or freehand boundaries.
Discover Hotels
We instantly surface hotels within your sourcing area, complete with capacity, amenities, pricing, and ratings.
Send RFPs
Build and send customized RFPs to shortlisted hotels with one click. Set deadlines and track delivery in real-time.
Compare & Decide
Review hotel bids side by side. Use our analytics tools to compare rates, terms, and overall value to make the best choice.
Analytics
Data-driven sourcing decisions
Real-time dashboards and reports that give your team complete visibility into the sourcing pipeline.
85%
Faster Hotel Sourcing
vs. manual process
3x
More RFP Responses
industry average
40%
Cost Savings
on negotiated rates
500+
Hotels Sourced
across the platform
Platform Performance
Testimonials
Trusted by event professionals
See what planners and sourcing teams say about their experience.
“Stayit Sourcing cut our hotel sourcing time by 70%. What used to take two weeks now takes two days.”
Sarah Mitchell
Director of Events, Apex Conferences
“The map-based sourcing is a game changer. We draw an area, get hotels instantly, and send RFPs in minutes.”
James Rodriguez
Senior Event Planner, GlobalMeet
“Finally, a platform that understands event sourcing. The RFP comparison tools alone saved us thousands.”
Emily Chen
VP of Procurement, EventFirst Inc.
“Our team adopted it within a week. The interface is intuitive and the analytics give us confidence in our decisions.”
Michael Torres
Operations Manager, Summit Events
“We manage 50+ events a year and this platform has become indispensable. The automated workflows save hours weekly.”
Lisa Nakamura
Head of Sourcing, Pinnacle Hospitality
“The bid comparison features are incredible. Side-by-side analysis that would take hours is now done in seconds.”
David Okafor
Event Coordinator, BrightPath Events
Ready to transform your
hotel sourcing?
Join hundreds of event professionals who save time, reduce costs, and make better sourcing decisions with our platform.